Invoice archive

The Invoice archive page (/en/account/archive), 25 entries per page.

Archiving is explicit — via “Save to archive” or “Finalise legally” on the result pages of the tools. The button appears only when signed in; the anonymous sequence never touches the archive.

The list

Column	Content
Number	the invoice number
Seller → buyer	from the parsed document
Invoice date, amount, format, source	likewise

Search covers number, seller and buyer; in addition you can filter by payment status — open or paid.

The states

State	Meaning	Deletable
Draft	filed via “Save to archive”	yes
Finalised	number drawn, document immutable	no — cancellation only
Cancelled	reversed by a cancellation credit note	no

More on this under Finalising and cancelling.

The detail view

It reads the stored file afresh and renders it with the same building blocks as the result pages: a legible presentation plus a validation report.

Re-reading costs nothing

It generates no usage event and consumes no quota. You can therefore look at an archived invoice as often as you like.

Alongside that: download, toggling the payment status, cancelling, and mail dispatch.

Mail dispatch

Property	Value
Recipient	exactly one — no CC, no list; commas and semicolons are rejected
Attachment	the archived file, unchanged
Sender	from the configuration, invoice@docuflair.com by default, display name “Invoiceflair”
Subject and body	prefilled and localised; the body can be overwritten
Available from	the Team plan
Quota	twice the invoice quota per month — so every invoice can be sent once more

After a successful send, the entry remembers the recipient and the time (“Sent to … on …”).

The mail unit is booked before the attempt

Otherwise two simultaneous sends would both slip past the limit. If dispatch fails, or the file can no longer be found, the unit is refunded — an SMTP outage costs no quota.

Export for retention

“Export archive (ZIP)” sits on the start page of “My area”: a ZIP with all archived files and a manifest table. See also Deleting the account — the deletion is irreversible, the statutory retention obligation is not.